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Writing for University Business

Thank you for your interest in writing for University Business magazine. Here are some guidelines:

  • We don’t accept pitches; we work exclusively from an editorial calendar.
  • Check the editorial calendar and contact us about a story that aligns with your area of expertise or prior work. Note that we typically start assigning stories three or four months in advance of the publication date.
  • We only work with established journalists, preferably with business-to-business experience, and we prefer writers with relevant subject-matter experience.
  • Feature assignments are generally up to 1,500 words for the main story, and usually come with a request for 1-2 sidebars. News stories are 400-500 words. (Many freelancers start with a news story as their first assignment for us.)

Once you begin writing for us, here’s what you can expect:

  • Detailed assignment letters, with plenty of background information and suggested sources, and a clear deadline.
  • A kickoff call with the editorial team to discuss the assignment.
  • Interviews with up to about half a dozen sources, including campus administrators and experts. You may be asked to additionally contact industry leaders for additional perspective, generally by email only to collect responses for a Q&A sidebar. 
  • You will be asked to request related hi-resolution images from a few of your sources. 
  • A pre-writing call to discuss your reporting and your approach to the story structure.
  • Your manuscript will be reviewed by 2-3 editors before it is sent back to you. We try very hard to stick to one round of revisions. (We work in Google Docs, by the way.)
  • Our freelance rates are very reasonable, and if we require additional work from you that goes beyond the scope or parameters of the assignment letter we’ll pay you for it.
  • Your invoice will be paid promptly.
  • If the initial assignment is a successful experience for you and us, you can expect more frequent assignments; many of our freelancers write several times a year for us. 

And here’s what we expect from you:

  • You’ll sign a copyright assignment and indemnification contract. (The number of times we have ever had problems in this regard is exactly zero.)
  • You’ll contact your editor promptly if questions or problems arise, such as difficulty reaching a source. (We don’t like last-minute surprises.)
  • You’ll make your deadline and deliver clean copy that requires minimal editing for style, grammar and clarity.
  • You’ll work with us collaboratively to address suggested revisions and clarifications. Your first assignment or two will likely require heavier editing than you may be used to. Once you get the hang of our style and approach, the editing process should be less intense.

To get started, contact Senior Managing Editor Melissa Ezarik at